The National Social Security Fund (NSSF) has played a pivotal role in ensuring social security protection for workers in Kenya since its establishment by an Act of Parliament in 1965. For employers, making timely contributions is essential to avoid penalties and to ensure the well-being of their employees’ future. You can generate e-payment slip and make your work easy.
This guide provides a comprehensive walkthrough on obtaining an NSSF e-payment slip to facilitate the payment process.
Step 1: Accessing the Employer Self-Service Portal
Before proceeding with payment, ensure you are registered for NSSF Self-Service. Follow these steps:
1.1 Locate the Employer Self-Service tab and click on it. Here is the NSSF Registration link
1.2 Register for NSSF Self-Service.
1.3 Take note of the following details for the subsequent steps.
Step 2: New Employer Registration
2.1 Click on the employer self-service link.
2.2 For new employers, without a prior NSSF registration number, select “Employer Registration.”
2.3 Accurately complete the displayed form.
2.4 Click the Save button.
2.5 Print the application notification and contact the nearest NSSF office for certification.
Step 3: Employer Activation
3.1 After receiving the NSSF Encoded Pin Key from the NSSF office, proceed to Employer Activation.
3.2 Enter Username, Password, and the NSSF Encoded Pin Key.
3.3 Click “Activate” to complete the activation process.
Step 4: Existing Employer eCertification
4.1 For existing employers with an NSSF number but not enrolled online, gather company details.
4.2 Click the Existing Employer eCertification link.
4.3 Complete the form accurately.
4.4 Submit the form and print the application notification.
4.5 Visit the nearest NSSF office for certification.
4.6 Upon receiving the NSSF Encoded Pin Key, proceed with activation.
Step 5: Employer Recertification
5.1 If you’ve lost or forgotten your Encoded Key, Username, or Password, choose this option.
5.2 Fill in all details with asterisks, create a new username and password.
5.3 Print the registration information and take it to an NSSF branch.
5.4 Receive an Encoded NSSF PIN Key.
5.5 Use the PIN to recover forgotten/lost credentials.
5.6 Create a new password, enter account information, and save the form.
Step 6: Preparing and Submitting NSSF Payroll Return
6.1 Download the payroll template from the quick links and resources tab.
6.2 Log in to Employer Self Service.
6.3 Click on Payroll Converter.
6.4 Create Payroll Period and select Payroll Type.
6.5 Choose the desired contribution level.
6.6 Upload the Payroll File and check progress.
6.7 Upload produced SF24 and check submission progress.
6.8 Click on Submission to submit Return.
6.9 Create an eSlip by clicking on Payment Order.
6.10 Select payment mode and bank code.
6.11 Save the payment slip file and print it for payment.
Conclusion
Efficiently managing NSSF contributions is crucial for employers to secure the financial well-being of their employees. By following these steps to obtain an NSSF e-payment slip, you’ll ensure compliance with contributions and provide a seamless payment experience. Remember to keep your credentials safe and make payments on time to avoid penalties.
