You’ve just shaken hands on that sweet deal for a used Toyota Fielder or Probox. The car is perfect, the price is right. But now, the real test begins: the logbook transfer. How much will it actually cost you, beyond the car’s price? Forget the rumours from your uncle’s friend.
This guide breaks down the updated, official fees for a logbook transfer in Kenya in 2024, so you walk into the process with your eyes wide open and your wallet ready.
What is a Logbook Transfer and Why is it Crucial?
A logbook is the official document from the National Transport and Safety Authority (NTSA) that proves you are the legal owner of a vehicle. Transferring it means changing the name from the previous owner (the seller) to you (the buyer).
This isn’t just paperwork. Without a logbook in your name, the car isn’t legally yours. You can’t get comprehensive insurance, and if you’re stopped by traffic police, you’ll have a major problem. Completing the transfer protects your investment and keeps you on the right side of the law.
The Real Cost of Delaying Your Transfer
Many buyers, especially after a big purchase, think they can handle the transfer “next week.” This is a mistake. If the seller gets into trouble—accrues speeding fines, uses the car for illegal activities—the records still point to them, but the vehicle is with you. You’ll be the one explaining yourself to authorities. Do it immediately.
Updated Official Fees for Logbook Transfer in Kenya (2024)
As of 2024, the total government fee for a standard logbook transfer is a fixed amount. Don’t let anyone tell you otherwise. Here’s the exact breakdown from NTSA.
- Logbook Transfer Fee: Ksh 1,050
- Motor Vehicle Search: Ksh 550
Total Official NTSA Fee: Ksh 1,600.
That’s it for the mandatory government charges. This amount is paid directly to NTSA, typically through their online portal (eCitizen) or at selected banks. Any agent or broker asking for more than this as a “government fee” is inflating the price.
Additional Costs You Must Budget For
The Ksh 1,600 is just the NTSA part. A realistic total budget for the entire transfer process includes other mandatory expenses:
- Clearance from Your Insurance Company: You need a confirmation letter from your insurer. Some give it for free; others may charge a small admin fee of around Ksh 500.
- Transport & Logistics: Bodaboda or fuel costs to meet the seller, go to the insurance company, or run other errands. Budget Ksh 500-1,000.
- Agent/Broker Fees (Optional): If you choose to use a agent to handle the process for you, they will charge a service fee, typically between Ksh 2,000 and Ksh 5,000, depending on complexity and your negotiation skills.
So, your total out-of-pocket cost could range from Ksh 2,100 (DIY) to Ksh 7,000 (with an agent).
Step-by-Step: How to Transfer a Logbook in Kenya
Follow these steps to ensure a smooth transfer. Doing it yourself is straightforward if you have all documents ready.
Step 1: Get Your Documents in Order
Before you even log into eCitizen, gather these papers. Missing one will stall everything.
- Original Logbook (from the seller).
- Copy of the Seller’s National ID.
- Copy of the Buyer’s National ID (You).
- Duly filled and signed Form NTSA TLB (Transfer of Logbook). Both buyer and seller must sign.
- Original Motor Vehicle Inspection Report (from any authorized inspection center like KEVS).
- Comprehensive Insurance Cover Note (in your name).
- Clearance Letter from your Insurance Company.
Step 2: The Online Process on eCitizen
Almost everything is now done online. Go to the eCitizen portal, log in, and select the NTSA service.
- Initiate the transfer by entering the vehicle registration number.
- Upload clear scans/photos of all the required documents listed above.
- Pay the total fee of Ksh 1,600 via M-Pesa, card, or bank.
- Submit the application. You’ll get an SMS confirmation.
Step 3: Final Submission and Collection
After online application, you must physically submit the original documents to an NTSA office or a Huduma Centre. The popular ones are Huduma Centre at GPO Nairobi, or the NTSA offices along Upper Hill Road. Take your acknowledgment slip and all original documents. Once verified, you’ll be told when to collect your new logbook, usually within 7-14 working days.
Kenyan-Specific Tips and Pitfalls to Avoid
This is the section where local knowledge saves you money and stress. The process isn’t just about the fees; it’s about navigating the system smartly.
Dealing with Agents at NTSA Huduma Centres
When you walk towards the Huduma Centre near GPO, you’ll be approached by agents (“brokers”). They can be helpful if you’re truly stuck or short on time, but negotiate fiercely. Their first quote might be Ksh 10,000. Remember, the official fee is Ksh 1,600. A fair service fee for their time and queue-jumping should not exceed Ksh 3,000-4,000 for a straightforward transfer. Get the agreed price in writing on a piece of paper before handing over any documents or money.
The “Long Rains” of Bureaucracy: Be Patient and Precise
Just like the March-May long rains can flood Nairobi’s roads and cause delays, small errors can flood your application with setbacks. A blurry ID copy, a missing signature on Form TLB, or an insurance cover note with a typo in your name will cause rejection. Double-check every detail. A rejected application means starting over, wasting those fees and precious time.
Critical Check: Verify Before You Pay for the Car
This is the most important tip: Before you pay the seller a single shilling, conduct an official motor vehicle search (Ksh 550). Do it together on your phone via eCitizen. This report will show you if the car has any pending loans (logbook is held by a bank), is reported stolen, or has any outstanding fines. Buying a car with a hidden loan is a classic nightmare in Kenya—the bank can repossess it from you, even though you paid the seller.
Common Questions on Logbook Transfer Costs
Can I Transfer a Logbook Without the Seller?
It’s extremely difficult and not advisable. The seller’s original ID and signature on Form TLB are mandatory. If the seller has travelled abroad, plan the transfer before they leave or ensure they leave a signed, notarized Power of Attorney with someone you trust. Otherwise, walk away from the deal.
How Long Does the Entire Process Take?
If you have all documents perfect and submit early in the day, the online part takes about 30 minutes. The physical verification at Huduma Centre can take a few hours depending on queues. The waiting period for the new logbook is typically 7 to 14 working days. Using an agent might shorten the collection time to 5-7 days.
What if the Logbook is Held by a Bank?
This means the car was bought on a loan. The transfer cannot happen until the loan is fully cleared and the bank provides a Discharge of Charge letter. Insist that the seller clears the loan with you present at the bank. Never accept a promise that they will clear it “after you pay.”
Final Takeaway and Your Next Move
The cost to transfer a logbook in Kenya is clear: Ksh 1,600 in mandatory NTSA fees, plus other small incidentals. The real value of this guide isn’t just the number, but the roadmap to avoid the hidden costs of mistakes, fraud, and delays. Your key to a stress-free transfer is verification first, perfect paperwork second, and prompt action third.
Now that you’re armed with the latest fees and process, your next step is simple. If you’re in the middle of a purchase, stop and do that online vehicle search right now. Share this article with a friend who’s looking to buy a used car—it might save them from a huge financial loss.
