A cover letter is a document typically submitted along with a job application, resume, or CV. It provides additional information about the applicant’s qualifications, experience, and interest in the position they are applying for.
It is an opportunity for the applicant to explain to the hiring manager why they are the best fit for the job, and how they can contribute to the company. The cover letter typically includes a brief introduction, a summary of the applicant’s qualifications, and a closing statement. It is typically written in a professional and formal tone, using a business letter format.
What To Include In Cover Letter
A cover letter should typically include the following elements:
1. Header:
Include your name, address, phone number, and email address at the top of the letter, along with the date.
2. Introduction:
Start the letter with a formal greeting, such as “Dear [Hiring Manager’s Name]” and a sentence or two that briefly introduces yourself and the position you are applying for.
3. Body:
In the body of the letter, explain why you are a good fit for the job and how your skills and experience match the requirements of the position. Try to include specific examples to back up your claims.
4. Closing:
Close the letter by expressing your enthusiasm for the opportunity to interview for the position and your hope to hear back from the hiring manager soon.
5. Signature:
End the letter by typing your name and including your phone number and email address. Below that, write “Enclosed” if you are submitting your resume along.
6. Format:
The letter should be formatted in a professional and easy-to-read manner, with clear paragraphs and proper grammar and punctuation.
It is important to tailor the cover letter to the specific job and company you are applying for, and to proofread it for any errors. The cover letter should be short, sweet, and to the point, one page is usually enough, it should give the hiring manager a quick snapshot of who you are and why you’re the best candidate for the job.
What should not be included in a cover letter
There are a few things that should not be included in a cover letter:
Personal information: Unless it’s directly relevant to the job, you should avoid including personal information such as your age, gender, marital status, or religion.
Negative information: A cover letter should be positive and focused on your qualifications and how you can benefit the company. Avoid discussing negative aspects of your past work experience or bringing up any conflicts or issues.
Typos or errors: It’s important to proofread your cover letter carefully to ensure there are no spelling, grammar, or formatting errors. These types of errors can give the impression that you are not detail-oriented or don’t take the job application process seriously.
Too much familiarity or overly casual language: Keep in mind to use professional and formal language, avoid using too much familiarity or overly casual language that could be perceived as unprofessional or disrespectful.
Excessive use of flashy design or emoticons: Keep the cover letter simple, easy to read and professional. Avoid using excessive use of design elements or emoticons that can be perceived as unprofessional.
Salary or Benefits: Avoid discussing salary or benefits in the cover letter. It’s not appropriate to bring up compensation at this stage of the job application process, save it for later when you are offered a position or are discussing terms of employment.
In summary, a cover letter should be a concise and persuasive document that highlights your qualifications and enthusiasm for the position, and should not contain any irrelevant or negative information.
